Due to limited availability of the TU/e reception locations, the advice is to book the reception location directly after the defense room booking.
A TU/e reception location can be applied for, changed or cancelled via section Reservations at reservations@remove-this.tue.nl 

In case of a reception in the booked location in the Auditorium you can contact Appèl catering for banqueting possibilities at banquetingtue@remove-this.appelmail.nl or 040-2473561.

If you want to have your reception in the University Club, the catering has to be arranged at University Club.

When the reception is to be paid by yourself, the caterer will send you afterwards an invoice. When the reception is to be paid by the department, the costs will be booked on the department's budget number which you have provided the caterer on forehand, including the approval (of the supervisor). For further questions regarding the reception and the invoice, you can contact the caterer.

You can read more about this in the information brochure for doctoral candidates.