Event request

On this page, you will find the conditions which apply for your request to organize an event. When applying for an event, you automatically agree to these terms and conditions.

The form below asks you to state the location of the event. Therefore you can consult this campus site map.

On this page you will find a detailed drawing of each event site on campus, on which for example the facilities are listed.

Required fields are marked with an asterisk (*)

Contact

Full name*

Name organization*

Mobile phone*

E-mail address*

Billing address or cost cente*

Event details

Event name

Date & time of setup

Date & time of dismantlement

Start date & time event*

End date & time event*

Location (see map)*

Description of the event*

Check the box if applicable for your event:

There will be electronically amplified music

Alcohol will be served

We want to set up a camp ground on the campus

The event is:*

Only open for members of our organization/study association

Open to the public

Set up/use of equipment (e.g. tent, bar, furniture, stage)*

Number of attendees expected*

Do you want to set up a camp ground on campus?*

Names and telephone number supervisor/ emergency response (BHV) officers (min. 2)*

Equipment

Water connections needed? If yes, please indicate the number of connections*

Electric power needed? If so, please mention type of equipment and power per device*

Date & time power and water connections

Number of garbage bins (€ 15,- per unit) -at least one bin is obligatory for drinks/bbq*

Please list any other information that will be helpful in scheduling this event

I Agree*

I agree to the terms and conditions for organizing events.

Send

Don't fill this field!

Note

By submitting this event request form, you agree to the terms and conditions for organizing events.
It is likely that you need to send in a safety plan to get permission for your event. You can request a 'format safety plan' (Dutch) via reservations@tue.nl.
From August 1st, 2020, the TU/e Campus will be smoke-free. Check the flyer for more information.

Single Use Plastics
The use of disposable plastic cups and food packaging will no longer be allowed on the TU/e campus at all meetings and events starting January 1, 2024. This is in line with the goal from the TU/e Strategy 2030 to make the TU/e campus more sustainable.

Why?
Every day in the Netherlands we throw away 19 million disposable cups and containers containing plastic. After one-time use. Some of it ends up in the environment as litter. That's why reuse is becoming the new norm. The goal is to reduce the use of disposable cups and containers containing plastic in the Netherlands by 40 percent by 2026.

Plastic-free
Many cups and containers that look like they are made of cardboard contain plastic to make them water- and grease-resistant. Even cups and containers with a "plastic-free" label may contain plastic. So a label does not guarantee exclusion from regulation. In the Netherlands, plastic-free means that the product contains no (added) polymers. Other standards are sometimes used abroad, so the plastic-free logo from Germany, for example, is not valid in the Netherlands. Cups and containers made from bioplastic also fall under the new regulations, since composting is not (yet) possible on a large scale. In addition, the composting time of these materials is often longer than the turnaround time of composting facilities. Moreover, compost does not yet always meet the specific quality requirements to be used as a soil enrichment agent.

Cups
As of January 1, 2024, it is mandatory to use hardcups on the TU/e campus. Organizers are expected to ensure through a return system that cups are returned for reuse. A practical manual for this will follow later.

Food packaging
As of January 1, 2024, the TU/e requests organizers to use reuse as much as possible when using food packaging. Polypropylene is the most sustainable material choice. If this is not feasible, single-use plastic-free products are an option. Here, choose lightweight packaging and avoid aluminum. Use biobased materials such as bagasse, cardboard, wood and bamboo. Do not use PLA, as it has the same properties as plastic; it does not simply break down in nature.

About the University

Event request